Office 365 User Guide: A comprehensive guide to increase collaboration and productivity with Microsoft Office 365

Description

Work with the powerful subscription software, Office 365 to increase your organization's efficiency by managing file sharing, email exchange and much more. Key Features Become well versed with Office 365 and leverage its capabilities for your business Speed up your workflow and effectively collaborate using Office Web Apps Learn to set audio and web conferences and seamlessly access your workspace Book Description Microsoft Office 365 combines the popular Office suite with next-generation cloud computing capabilities. With this user guide, you'll be able to implement its software features for effective business communication and collaboration. This book begins by providing you with a quick introduction to the user interface (UI) and the most commonly used features of Office 365. After covering the core aspects of this suite, you'll learn how to perform various email functions via Exchange. Next, you will learn how to communicate using Skype for Business and Microsoft Teams. To boost your productivity, this book will help you learn everything from using instant messaging to conducting audio and web conferences, and even accessing business information from any location. In the final chapters, you will learn to work in a systematic style using file management and collaboration with OneDrive for Business using SharePoint. By the end of this book, you'll be equipped with the knowledge you need to take full advantage of Office 365 and level up your organization's productivity. What you will learn Understand the UI of Office 365 Perform a variety of email functions through Exchange Communicate using Skype for Business and Microsoft Teams Explore file management using OneDrive for Business Collaborate using SharePoint Understand how to leverage Office 365 in your daily tasks Who this book is for If you are an IT professional who wants to upgrade your traditional Office suite, this book is for you. Users looking to learn, configure, manage, and maintain an Office 365 environment in their organization will also find this book useful. Some understanding of Microsoft Office Suite and cloud computing basics will be beneficial. Table of Contents Exploring Office 365 Understanding more about Office 365 Understanding Exchange Sending and Receiving Email Using the Exchange Calendar Using Contacts in Exchange Getting Familiar with Other Settings of Exchange Understanding Skype for Business and Microsoft Teams Using Skype for Business Using Microsoft Teams Understanding OneDrive For Business Working with Files in Your OneDrive for Business Understanding SharePoint Working with SharePoint Lists Performing Different File Operations on SharePoint More on Using SharePoint Cover Title Page Copyright and Credits About Packt Contributors Table of Contents Preface Section 1: Understanding Office 365 Chapter 1: Exploring Office 365 Technical requirements Microsoft Office and its versions Overview of the services of Office 365 Exchange  Skype for Business  Microsoft Teams SharePoint  OneDrive for Business Office Professional or Professional Plus applications for desktop Office web and mobile apps Security, transparency, compliance, and privacy Logging in A word about browsers Summary Chapter 2: Understanding More about Office 365 The home page  The suite bar The app launcher/switcher The Office 365 link Notifications Settings Help Your profile picture Changing your profile picture My profile My account Personal info Install status Subscriptions Security & privacy Password Contact preferences Organization privacy statement Additional security verification Updating your account security phone numbers Managing app passwords App permissions Settings Profile picture for Microsoft Teams Configuring your personal settings The search box Themes Start page Software  Language and time zone Your app settings Licensing Office 365 consumer Office 365 commercial Business plans Summary Further reading Section 2: Managing Microsoft Exchange Chapter 3: Understanding Exchange Background and History of Exchange  History of Exchange Getting into Exchange Online Outlook via the Office 365 Home Outlook via the app launcher Parts of Exchange Online Email Calendar Contacts Tasks Summary Chapter 4: Sending and Receiving Email Parts of Mail in OWA #1 The list of your emails #2 Displaying an email message #3 Focused and other filters #4 Filter #5 Action bar The New menu The Junk menu The Move to menu The Categories menu The open menu #6 Mark all as read #7 Search #8 Folders #9 Groups #10 Outlook apps Email options Parts of Mail in Outlook #1 List of emails #2 Display of email #3 Focused and other filters #4 Filters #5 Search #6 The tabs The Outlook backstage Info Open & Export Save As Save Attachments Print Office Account Feedback Options Exit #7 The ribbons Home Send/receive Folder View Help Tell me what you want to do Favorites List of email accounts Outlook apps Email options Summary Chapter 5: Using the Exchange Calendar Parts of the calendar in OWA #1 Action bar New Add calendar Interesting calendars Share Print #2 Month/year navigation #3 Calendar #4 Calendar views #5 Selected day's events #6 Search #7 Month calendar navigation #8 Calendars and groups #9 Outlook apps Parts of the calendar in Outlook #1 The tabs The Outlook backstage Home Send/receive Folder View Help #2 Tell me what you want to do #3 Calendar navigation #4 Weather #5 Search #6 Calendar #7 Another calendar navigation #8 List of calendars #9 Outlook apps Summary Chapter 6: Using Contacts in Exchange Parts of people (contacts) in OWA #1 The action bar #2 The main window #3 Search #4 Left navigation #5 Outlook apps Parts of contacts in Outlook #1 The tabs The Outlook backstage Home Send/receive Folder View Help #2 Tell me what you want to do #3 Left navigation #4 Search and filtering #5 List of contacts #6 Contact details pane #7 Outlook apps Summary Chapter 7: Getting Familiar with Other Exchange Settings Creating an email signature Creating an email signature via Outlook on the web Creating an email signature via Outlook Option 1 – creating an email signature in Outlook via a new, forward, or reply email Option 2 – creating an email signature in Outlook via the file backstage Setting the out of office reply Setting an out of office reply via Outlook on the web Setting the out of office reply via Outlook Creating email rules Creating email rules via Outlook for the web Creating email rules via Outlook Setting a forwarding email Setting a forward email via Outlook on the web Setting a forward email via Outlook Summary Section 3: Skype for Business and Microsoft Teams Chapter 8: Understanding Skype for Business and Microsoft Teams History and Background of Skype for Business History and Background of Microsoft Teams The parts of Skype for Business #1 Personal note #2 Presence, location, and photo Presence Green/available Red/busy Red with dash/do not disturb Yellow/be right back Yellow/off work Yellow/appear away Reset status Sign out Exit White with question mark/unknown White/offline Location Photo #3 The contacts, conversations, and meetings tabs Contacts Conversations Meetings #4 Settings #5 Finding someone #6 The add people button #7 Sub-tabs Contacts Conversations #8 The main section #9 Selecting primary device The Parts of Teams #1 Search box #2 Your profile picture #3 The minimize, maximize, and close buttons #4 New chat button #5 Back and forward buttons #6 Left navigation #7 Location and menu #8 The tabs #9 Adding a tab #10 Public/private indicator #11 The main app screen How to get into Skype for Business Getting into Skype for Business via Office 365 Getting into Skype for Business via the app How to get into Teams Getting into Teams via Office 365 Getting into Teams via the app The Way Forward with Teams Summary Chapter 9: Using Skype for Business Knowing the presence settings Available Busy Do not disturb The aways Be right back Off work Appear away Offline Unknown Working with contacts Options by hovering Options by dropdown Instant messaging, calls, emails, and meeting invites Removing a contact Copying and moving contacts Tag for status change alerts Change privacy relationship Working with groups Instant messaging #1 Text box #2 Message area #3 Message options #4 IM button #5 Call buttons #6 Presentation button #7 More options button #8 Participants list #9 Add more participants button Initiating calls Working in meetings Sending a meeting invite Sending via Outlook online Send via Outlook on your desktop Summary Chapter 10: Using Microsoft Teams Exploring presence settings Available Busy Do not disturb The aways Be right back Appear away Offline Unknown Working with contacts Adding chat contacts to groups Adding call contacts Instant messaging Initiating calls Working in your Teams The Teams and channels panel Privacy indicator Using more options for Teams and channels More options for the selected Team's channel The tabs The main window Join or create a Team The manage Teams settings Working in meetings Sending a meeting invite Sending a meeting invite via Teams Sending a meeting invite via Outlook on your desktop Summary Section 4: OneDrive for Business Chapter 11: Understanding OneDrive For Business History and background of OneDrive for Business Getting into OneDrive for Business Parts of OneDrive for Business #1 Search box #2 Your OneDrive navigation Recent Shared Recycle bin #3 Sites navigation #4 Extra options #5 Action bar #6 View options and detail pane #7 Main window How is OneDrive for Business different from OneDrive Summary Chapter 12: Working with Files in Your OneDrive for Business Adding new files Creating new files Uploading files Editing files Deleting files Parts of the Office Online file Open in the full desktop version AutoSave Easy way to rename file The simplified ribbon The tabs and ribbons Getting back to your OneDrive for Business The backstage Save As Print Sharing files Giving access Editing or removing access Things you should consider Move to Copy to Summary Section 5: Collaboration Using SharePoint Chapter 13: Understanding SharePoint Background and history Editions of SharePoint Getting into SharePoint Online The SharePoint home #1 Search #2 Left navigation Following Recent Featured links #3 Creation options #4 Message #5 News from sites #6 Frequent sites #7 Site card #8 Get the mobile app Navigating SharePoint The anatomy of the SharePoint page The classic page anatomy #1 Office 365 suite bar #2 Settings #3 Help #4 Promoted actions bar #5 Search #6 Tabs #7 Logo #8 Global navigation #9 Left navigation #10 Breadcrumb #11 Web parts and app parts The modern page anatomy #1 Office 365 Suite Bar #2 Settings #3 Help #4 Promoted actions bar #5 Page actions bar #6 Global navigation #7 Logo #8 Breadcrumb #9 Search #10 Left navigation #11 Page header #12 Web parts and app parts #13 Feedback Summary Chapter 14: Working with SharePoint Lists What are Lists? The different List types Communications Tracking Custom lists What is a List View? Adding items to any list using a list view Editing items using a list view Deleting items in a list view Adding/editing/deleting items in the calendar view Summary Chapter 15: Performing Different File Operations on SharePoint What are libraries? The different library types Document Form Wiki page Picture What is a library view? Using the document library Adding files Creating new files in the Modern Experience Uploading files in the Modern Experience Editing files Deleting files Naming conventions Version history Checking files in or out Checking out Checking in Coauthoring Sharing files Giving access Editing or removing access Move to Copy to Summary Chapter 16: More on Using SharePoint Quick edit mode Exporting to Excel Creating a link Alerts Creating alerts Managing alerts More on views Creating a personal view Switching between views (to view, edit, or delete) The different ways you can find data How to use list/library filtering How to use searching in a list/library How to search sites in SharePoint Searching via the SharePoint home Site contents The recycle bin The danger of the Share button SharePoint permissions and what they allow you to do How to request access Summary Other Books You May Enjoy Index