Beginning SharePoint Communication Sites: Understanding and Managing Modern SharePoint Online

Description

Understand SharePoint communication sites and create one on your own using SharePoint Home, available in Microsoft 365. This revised edition covers the new features in SharePoint communication sites and demonstrate how to effectively use them. You will also learn how to create a digital experience using SharePoint communication sites. This updated edition includes a new chapter on information management and governance, along with new topics such as seamless integration between Teams, using Power Automate and SharePoint Communication sites in tandem, and performing project and operations management activities with communication sites.  Author Charles Waghmare starts by walking you through SharePoint communication sites and how to create them. Next, you’ll explore various use cases to understand the benefits of communicating through SharePoint communication sites. Further, you will learn collaborative applications like Teams and its integration with SharePoint, followed by details of compliance and governance . You will then integrate communication sites with Microsoft 365 products for better end user collaboration. Finally, you will discover how to perform your day-to-day operations tasks using communication sites. After reading this book, you will be able to create and manage SharePoint communication sites and improve ways to communicate and collaborate within your organization. What You Will LearnCreate an information and communication strategy for your organization Explore digital ways of working Easily collaborate with shared information  Create visually appealing communication sites to manage your day-to-day project work    Efficiently manage organizational information with compliance Create centralized departmental repositories with SharePoint communication sites Learn to automate internal processes using SharePoint communication and M365 services  Who This Book Is For IT workers who use SharePoint and who are involved in internal communication management, evangelism, digital transformation, social media, and intranet design.  Table of Contents About the Author About the Technical Reviewer Acknowledgments Introduction What Is In this Book The Audience Chapter 1: An Introduction: SharePoint Online Communication Sites Introducing SharePoint Online Modern Experience SharePoint Online Features Differences Among Communications, Teams, and Hub Sites Exploring SharePoint Hub Sites Differences Among the Hub, Communication, and Team Sites Examples of Hub Sites IT Department Human Resources (HR) Department Exploring Communication Sites Creating SharePoint Communication Sites What Do Communication Sites Include? Exploring Communications Sites Creating SharePoint Online Communication Sites Summary Chapter 2: Effectively Communicating and Collaborating Using SharePoint Communication Sites Create User Awareness for Effective Communication and Collaboration Using Communication Sites Beta Testing Communication Sites to the Super User or Champions Community Leadership Announcement The Critic Community Success Stories Microsoft Communication Sites Campaign Overview: Strategy and Approach Data Literacy Campaign Overview Campaign Definition and Goals for Leadership Communication What Does a Digitally Literate Staff Look Like? Measuring the Success of Adoption Good communication site literacy: Bad communication site literacy: Appearance of Good Communication Sites Literacy Appearance of Bad Communication Sites Literacy The Literacy Awareness Campaign Scope Phase 1. Let’s Get Started Phase 2. Let’s Do It Phase 3. Embed It Pain points in a Microsoft Communication Literacy Campaign Challenges Overcome by Literacy Campaigns Summary Chapter 3: Building Collaborative Experiences for End Users An introduction to MS Teams Team’s End User Features Teams Connect Federation with Slack or Webex Teams Tab: Static and Configurable Immersive reader Filter Content Using @mention Bookmarking Slash Commands Meeting Whiteboards Private Channels Meeting Recording Integration with PSTN Teams Bot Hard Audio Mute Team Live Events Recording with Automatic Transcripts How to Make the Most of Teams Simplicity Use the Teams Mobile App Maintain and Optimize Lists of Teams Regularly Update Channels Make Use of Team Apps Manage Content Highlight Important Resources Forward Email Conversations Keep Channels Active Have Fun Where Should You Store Files? In Teams or on a SharePoint Communication Site? Seamless Integration Between SharePoint Communication Sites and Teams Files and Chats Document Management System, SharePoint Communication Sites and Teams Work with Attachments in Teams Seamless Integration Between SharePoint Communication Sites and Power BI Summary Chapter 4: Creating Digital Intranets An Intranet Is Necessary for Digital Workplaces Differences Between a Digital Workplace and an Intranet The Purpose of an Intranet Conclusion End User Experiences with SharePoint Communication Sites Creating Intranets Using SharePoint Communication Sites Summary Chapter 5: Information Management Compliance and Governance Using SharePoint Communication Sites What Is Information Management and Why Is Governance Necessary? The Information Governance Program The Steering Committee One or More Centers of Excellence (CoE) One or More Communities of Practice (CoP) Coordinators Information Lifecycle Management Overview of Information Management Lifecyle Information Lifecycle Management Process Information Lifecycle Management Strategy Phases of Information Lifecycle Management Data Collection Data Creation Data Classification Data Archiving Data Security Data Disposal Data Assignment Records Management in SharePoint Communication Sites Applying Labels in SharePoint Online Decommissioning and Deactivating SharePoint Communication Sites Benefits of Information Lifecycle Management Managing Metadata for Effective IM Information in Context The Benefits of Metadata Perspectives on Metadata The Business Value of Metadata The Metadata Strategy Guidelines to Determining Metadata Tasks for Determining Metadata Mandatory vs. Optional Metadata The Metadata Model Metadata Standards Metadata Automation Introduction to Managed Metadata in SharePoint Communication Sites Using the Term Store Management Tool Setting Up a New Term Set Summary Chapter 6: Using SharePoint Communication Sites for Project Management Introduction to Project Management Project Management Project Management Methodology Initiating a Project Project Implementation Project Manager Project Lifecyle Conceptualization Planning Execution Termination Project Management Roles and Responsibilities Project Management Using SharePoint Communication Sites Project Management Best Practices Using SharePoint Communication Sites SharePoint Online Communication Sites Use Case for Project Management Creating a New Site for a Project Creating a List to Management Project-Related Items Tracking Different Ongoing Projects Creating Automated Workflows to Trigger Notifications Allocating Work Using SharePoint List Managing Resources Using the Status Update and Project Dashboard Sharing a SharePoint Site Externally Enabling External Sharing in SharePoint SharePoint Experience for External Users Summary Chapter 7: Integrating SharePoint Communication Sites with Microsoft 365 Products Seamless Integration Between SharePoint Communication Sites and Microsoft Forms Creating a New Form in Communication Site Seamless Integration Between SharePoint Communication Sites and Power Apps Seamless Integration Between SharePoint Communication Sites and Power Automate Seamless Integration Between SharePoint Communication Sites and Microsoft Teams Summary Chapter 8: Creating New Horizons of Digital Communication Contextualizing Emotions and Intent Emoticons Digital Communication Using SharePoint Communication Sites and Power Automate Using Teams and SharePoint Communications for User Collaboration Effectively Using SharePoint Communication Sites Webparts The Text Webpart The Yammer Conversations Webpart The Spacer Webpart The Saved for Later Webpart The Recent Documents Webpart The Quick Chart Webpart The Microsoft PowerApps Webpart The Page Properties Webpart The Markdown Webpart The Countdown Timer Webpart Summary Index