Creating flow with OmniFocus

Description

Volume 1 Acknowledgements Foreword Welcome Versions & Applications Other OmniFocus Resources Beyond Creating Flow A Note on Getting Things Done (GTD) A Trusted System Building Trust Setting The Omni Sync Server OmniFocus Backup Exercise Aligning Preferences Outlining Setting Quick Entry Preferences Setting Clean up preferences Groceries Example Setting The Same View Use The Quick Entry Window To Enter A Task Create An Additional Project Organizing By Tag The Mind & Task Management What Do We Want A Task Manager To Do? The Core Principle of Task Management Today & Study Diving In A Quick Today View Applying Flags A First Study Project Last Introductory Notes Learn Key Commands A Note on Simplicity One More Project Volume 2 General Layout View Modes And Layout Layout Overview In Project Mode Four Columns Navigating Selections Between Panes Outlining - Part 1 - Projects & Tasks The Importance Of Understanding Project Anatomy A Routine Project Defining Projects & Actions Creating a Project Naming And Re-Naming Project Anatomy Special Comment On The Note Field Project States Task Anatomy Simplifying the View Developing the Routine Project Preferences going forward Storage, Reference, and other Files The Note Field Managing Documents Using iCloud files Adjunctive Programs Writing & Completing Tasks Practice Writing Strong Tasks Breaking Down Tasks Marking A Task As Complete Caution When Marking Complete Mind Mapping & OmniFocus A Settled System - Part 1 Settling the System - Part 1 Outlining - Part 2 - Filters Keeping Tasks From View Creating Sub-Tasks Creating a List Other Methods For Grouping Tasks Types Of Tasks Filtering Tasks Next Action And Simple Prioritization Ordering Tasks Filters And Completing Tasks Clean Up Clean Up A Brief Note On Undo Complete with last action Completing A Project Moving on ... Time Overview Introduction Defer Dates A Simple Due Date Estimated Duration Time & Reminder Preferences Notifications on the phone Additional apps The Forecast Perspective Cautions with Reminders Calendar Integration Time Blocking From Calendar to OmniFocus A Settled System - Part 2 Settling the System - Part 2 Repeats, Routines, and Buffers Repetition is Key to Flow Duties of Change Repeats and Routines Outlier Repeats Flags and Repeats Task Groups and Projects Cautions With Repeat Clearing Clutter & Reviewing Buckets Folders & Horizons Of Focus Introduced Overview Creating Folders Organization, Areas Of Responsibility, & Horizons Of Focus My Folders & Projects Hotkeys and Folders Sorting Projects in Folders Search Quick Open Access Tags & The Tags Perspective Overview Of Chapter Tags In OmniFocus On Tags Creating Tags Auto-Complete Multi-selected Tasks Multiple Tags Introducing The Tag Perspective Creating a New Tag Assigning Tags by Drag and Drop Reordering Tasks Show In Tags/Show In Projects Re-Ordering And Sub-Tags Sub-Tag Creation From Entry Field Setting A Tag On Hold Tags, Mobile Devices, and Locations The Forecast Tag Tag Conventions Choosing A Set Of Tags A Suggested Set Of Initial Tags General Tag Sets A Note on Today Tags Tags As Priorities My Tags Default Tags for Projects Following up and Organizing Clients and Projects Cautions Cautions with Adding Tags Cautions with Multiple Tags Special Cases An Aside: Completing Groups From The Tags Perspective Changing Tags for sequential work List Hygiene Approaching Lists Flow Lists Simple Adjustments An Exercise of Ordered Completion Storage Tanks & The Export Function Cautions When Working From Tags Focus mode Diving Into a Project - Part 1- Focus Evolution Of Tags A Settled System - Part 3 Settling the System - Part 3 The Inbox Introduction The Inbox Inbox Hygiene Inbox Clean Up Preference Settings Recently Changed Tasks Quick & Other Means of Entry The Quick Entry Window & Its Preferences Quick Entry Cautions Set a Clipping Command Entry by Sharing Menu - macOS Entry by Sharing Menu - iOS iOS Inbox by Force Press iOS Inbox by Siri From Bookmark Bar Away From OmniFocus Multiple Ideas on iOS Simple Use A Step Before Processing the Inbox Inbox Processing On The Presence Of Short Tasks Next Actions & Quick Open Dragging from the Inbox Mindful Processing Avoid “Miscellaneous” When Possible Integrating "Today" items The Inbox Considered Reviewing Your System Part I: Built-In Review Overview The Importance of Review Questions to Consider When Developing a Project A Therapeutic Process Time for Review Built-In Review Notification Preferences Review Process Setting Frequency for Reviews Review Scheduling Adjusting Review While Inbox Processing A Settled System - Part 4 Settling the System - Part 4 Volume 3 Moving Forward Launch Tasks & Ticklers The Need to Consolidate Regular Links To Tags Carving Channels Tickler For Projects Linking To Default Perspectives Tickler File Activating a Tag Copy as Link & Safari Integration Using An AppleScript and Keyboard Maestro For Quick Link Access Copy as Link Key Command Rivers, Branches, & Cautions An Overview of Branching A Note on Settings A Settled System - Part 5 Refining Settling Support Lists Simple Support Lists Communications Support List Calls Emails Waiting For & Time Stamps Enhancing Time Stamps With TextExpander Following Up With TextExpander Exceptions & Calls At Certain Times Dealing With Agendas A Regular Agenda Considered Tasks and Support The Considered Task Where To Place Considered tasks Cautions Of The Considered Task Advantages Building Routine - Part 3 of 3 My Routine Project Ordering & A Secondary Routine Project Navigation - A Central System Overview Engaged Projects An Alternate Method of Theming Parked Projects Upcoming Projects & Lead times Using the Activations Project Leveraging the Forecast Perspective Other Activation Examples Adding Major Routines Adding "Everything Else" and a Recipe of Habits A Tool Against Procrastination Streamlining Longterm Focus Considerations & Variations Handling Deadlines and Multiple Projects with OmniFocus and MindNode An Example of Creating a Flow List A Settled System - Part 6 Settling with Navigation Volume 4 Introduction A First Custom Perspective - Today Overview Today by Flag Today by Tag A Combination - Tag and Flag Perspective as Tool - Decisions and Transitions Custom Perspectives In Depth An Overview My list of perspectives Custom Perspective Anatomy Deleting a Perspective Refining Perspectives Updating A Perspective Refining The Today Perspective For Location Only vs Any Perspectives Example Of A Day’s Flow Of Perspectives Accessing Perspectives A Navigation Perspective A Navigation Perspective AppleScript to Add to Navigation Single Tag Perspectives Listen/Watch A Communications Perspective A Someday/Maybe Perspective Overview Perspectives Active Projects Next Actions Due Inactive Stalled Treading Water Future Completed Projects Recently Added Projects Depth Perspectives Custom Depth Perspectives Creating a Depth Perspective - Added Creating a Depth Perspective - Due Other Depth Perspectives Layered Perspectives A "Scratch" Perspective Perspectives Reviewed Templates & Habits Using Templates Templates Make Things Easier Creating a Template - An Example with Vacations Other Example Templates From Routine to Templates & Habits Using OmniFocus to Build Habits Retiring A Repeating Task Other Methods of Using Templates The “If-Then” Project An External Outliner Compiling Outliner Templates Using Editorial & TaskPaper On Template Use Conventions From Templates To Guides Modular Work Example: Modular Work With Dragging And Dropping Templates An Example Of Modular Work In Action Reviewing Your System Part II: Fine-tuning The Need For Additional Methods Of Review An Example Review Project Additional Review Tasks To Consider A Dedicated Review Perspective Making Adjustments Create a link to review Flow List Considerations Prioritization & Horizons Thoughts On Prioritizing Prioritization At The Runway Overview Method 1: Tag View Settings Method 2: Manual arrangements Method 3: Adding a Flag Method 4: Order of Projects Method 5: Order of Tags Method 6: The Sorting Filter Method 7: Tag Selection - Location-Specific Today Perspectives Method 8: Tag Selection - Only vs Any Method 9: Ordering Perspective Tabs Method 10: Depth Perspectives Method 11: Time Estimates Method 12: Name Changes in the Sorting Filter Prioritization at 10,000 and 20,000 feet Method 1: Ordering Projects & Folders Method 2: Placing Projects On Hold Method 3: Intuition Higher Horizons A Need For Higher Horizons Of Focus Method 1: Daily Review Method 2: Rolling Defer Dates Method 3: External Outline Method 4: A Navigation folder Attention & Meaning "Vision" & Meaning An Anatomy Of Attention Layers Of Attention In Practice Procrastination, Problems, & Suggested Solutions Overview Problem: I Forget to Look at OmniFocus Problem: I Feel Scattered Problem: I Have to Find Something Problem: Task Appears Too Large Problem: Over-Crafting The Context Problem: Placing Tasks In Unused Or Over-Filled Lists Problem: “I Forgot” Or “I’m Lazy” Problem: I'm Procrastinating Problem: I'm Procrastinating by Organizing Problem: “Falling Off The Wagon” Of OmniFocus Problem: Difficulty clearing the Inbox Problem: "My System Is A Mess" Problem: New Ideas Come To Mind On How To Use Omnifocus While Doing A Project Problem: Entering A Task Through The Inbox Does Not Integrate As Desired Into The Project Problem: Feeling Overwhelmed Problem: Sudden Large Projects Problem: "Kicking The Can”/ ”Hitting Snooze" Problem: Assigning A Next Action To An Untrusted List or Tag Problem: I Don’t See OmniFocus During the Day Handling "Energy" Level Volume 5 Introduction Creative Work & Conditions Play & Work Concrete vs. Creative Tasks Guiding Play Address Time Throttling Pressure & Supporting Work Using OmniFocus While Doing A Creative Task Useful Terminology for Creative Tasks Four Techniques for Creative Work Overview Touch The Keys Technique Pomodoro Technique On Integrating The Pomodoro Technique Considering The Pomodoro Technique Closing Technique Aim To Simmer Technique Patience - The Fifth Technique Cautions With Due Dates An Example With Music Managing School and Other Clear Scale Work Introduction Creating the Project - Example: Student Project Four Focus Areas for Mastery An Alternate Example Repeats and external systems In Action Managing Creative and Other Unclear Scale Work Growing Projects Adjusting Scale An Example Bringing it All Together & Mastering Productivity Defining Success Mastering Productivity Appendices Appendix A: Questions to Hone Your Lists Appendix B: Processing Email Appendix C: Set Up TextExpander Snippets On The iPhone Appendix D: Keyboard Maestro & OmniFocus Setting Up Keyboard Maestro and DEVONthink Quick Access To Project States Using Keyboard Maestro & Moom To Adjust View Appendix E: Thoughts On Mind Mapping Appendix F : Odds & Ends About the Author Other Books and Courses By Kourosh Dini, MD Feedback, Comments, Corrections?