Office 365 for Dummies

Description

Everything you need to get productive in the Cloud with Office 365  With 70 million users worldwide, Microsoft Office 365 combines the familiar Office desktop suite with cloud-based versions of Microsoft’s next-generation communications and collaboration services. It offers many benefits including security, reliability, compatibility with other products, over-the-air updates in the cloud that don't require anything from the user, single sign on for access to everything right away, and so much more.  Office 365 For Dummies offers a basic overview of cloud computing and goes on to cover Microsoft cloud solutions and the Office 365 product in a language you can understand. This includes an introduction to each component which leads into topics around using each feature in each application. Get up to speed on instant messaging   Use audio, video, and web conferencing Get seamless access to the Office... Title Page......Page 5 Copyright Page......Page 6 Table of Contents......Page 9 About This Book......Page 17 How to Use This Book......Page 18 Let’s Get Started!......Page 19 Part 1 Keeping Up with the Cloud Computing Environment......Page 21 Chapter 1 Understanding Cloud Computing and the Current Threat Landscape......Page 23 Understanding Cloud Computing......Page 25 Breaking down the cloud deployment models......Page 26 Knowing the common cloud service models......Page 28 Determining the Right Office 365 Plan for Your Organization......Page 30 Choosing between Small Business and Enterprise plans......Page 31 Office 365 Small Business......Page 32 Office 365 Enterprise......Page 33 Getting to Know the Security Features in Office 365......Page 34 Stepping through the anatomy of a modern attack......Page 35 Overview of the built-in security in Office 365......Page 37 Managing security and privacy in a single dashboard......Page 38 Updating the anti-spam settings......Page 39 Chapter 2 Moving to the Office 365 Cloud......Page 41 Accessing from anywhere......Page 42 Robust security and reliability......Page 44 Microsoft Office......Page 45 Grouping conversations in your inbox......Page 49 Getting organized with Office 365 Groups......Page 50 Collaborating made easy......Page 51 Creating communities for the corporate world......Page 52 Going Virtual with Intuitive Communications......Page 53 Text/voice/video in a single app and service......Page 54 Interacting with photos and activity feeds......Page 55 Keeping up with your teammates on your own time......Page 56 Part 2 Communicating with Exchange Online......Page 57 Chapter 3 Unleashing the Power of Exchange Online......Page 59 Deployment flexibility......Page 60 Deployment predictability......Page 61 Simplified administration......Page 62 Accessing from Anywhere......Page 63 From the web......Page 64 Manage inbox overload......Page 65 Efficient collaboration......Page 66 Archiving and retention......Page 67 Information protection and control......Page 68 Chapter 4 Being Productive, Staying Secure......Page 69 Incorporating Bots to Get More Done......Page 70 Your very own AI personal assistant......Page 71 Time to leave alerts......Page 73 Integrating Cortana in Office 365......Page 75 Licensing requirements for Office 365 Message Encryption......Page 76 Enabling Office 365 Message Encryption......Page 77 Sending an Encrypted Email......Page 78 Using the Encrypt policy......Page 79 Filtering out the noise with Focused Inbox......Page 80 Diagnosing common Outlook problems with SARA......Page 81 Part 3 Exploring SharePoint Online......Page 83 Chapter 5 Collaborating Effectively Anytime, Anywhere......Page 85 Getting to know the SharePoint personas......Page 86 Landing on the SharePoint Online home page......Page 87 Knocking Down Collaboration Barriers......Page 88 Creating a Team site......Page 89 Sharing and co-authoring documents......Page 91 Restoring a previous version of a document......Page 92 Five rules for Yammer success......Page 93 Becoming a groupie with Office 365 Groups......Page 94 Chapter 6 Going Beyond Websites with SharePoint and OneDrive for Business......Page 97 Document libraries......Page 98 Viewing PowerPoint presentations......Page 101 Document Sets......Page 104 OneDrive for Business......Page 107 Using Search Functionality......Page 108 Excel Online......Page 110 PowerPoint Online......Page 111 Chapter 7 Integrating the Mobile Experience......Page 113 Creating a SharePoint document library......Page 114 Sharing documents from Word Online......Page 116 Knowing when to use OneDrive for Business......Page 118 Installing the mobile apps......Page 120 Collaborating on a Word document from an iPhone......Page 121 The Scoop on External Sharing......Page 125 Chapter 8 Demystifying SharePoint Online Administration......Page 127 Appreciating the Concept of a SharePoint Farm......Page 128 Administering the SharePoint farm and why you don’t want to do it......Page 129 Multitenancy explained......Page 130 Delegating administration tasks......Page 131 Understanding SharePoint Online Administrator Responsibilities......Page 132 Turning on external sharing......Page 133 Creating a new site collection......Page 134 Managing user profiles......Page 136 Importing a new custom taxonomy into the Term Store......Page 137 Creating a new team subsite and/or new document libraries......Page 139 About content and content types......Page 140 Managing the web designer galleries......Page 142 Managing permissions and groups......Page 144 Going Over SharePoint Development......Page 145 Using a Web Browser as a Development Tool......Page 146 Developing SharePoint sites......Page 147 Adding apps (lists and libraries) and pages......Page 150 Part 4 Diving into Office Online......Page 157 Chapter 10 Introducing Office Online......Page 159 Boosting team collaboration, intelligently......Page 160 Keeping malicious actors at bay......Page 162 Experiencing Office Online......Page 163 Getting the most out of Office Online......Page 164 Getting your voice heard......Page 165 Comparing Word Online and Word......Page 167 Using the Word Online interface......Page 169 Working with documents......Page 172 Editing Mode and Reading View......Page 173 Working with Advanced Functions......Page 174 Tables......Page 175 Chapter 12 Getting into Data with Excel Online and Power BI......Page 177 Comparing Excel Online and Excel......Page 178 Using the Excel Online interface......Page 179 Working with workbooks......Page 182 Adding functions......Page 183 Building Reports with Power BI......Page 185 Pulling data into Power BI......Page 186 Creating reports in Power BI......Page 189 Displaying reports in Office 365......Page 190 Chapter 13 Presenting Like a Pro with PowerPoint Online......Page 191 Starting with Basic Tasks in PowerPoint Online......Page 192 Getting started with PowerPoint Online......Page 193 Creating a blank presentation......Page 194 Designing a beautiful presentation with a few clicks......Page 195 Adding an image and making your file accessible......Page 197 Chapter 14 Staying on Top of Things with OneNote Online......Page 199 Introduction to Microsoft OneNote......Page 200 Using the OneNote Online interface......Page 201 Working with notebooks......Page 203 Viewing and restoring page versions......Page 204 Keeping up with your meetings......Page 205 Making your notebook fun and social......Page 207 Part 5 Using the Right Tool for the Right Purpose......Page 209 Chapter 15 Supercharging Your Team with Microsoft Teams......Page 211 Touring the user interface......Page 212 Getting help from the Command bar......Page 215 Creating and managing a Teams hub......Page 216 Sharing files in Teams......Page 218 Setting up an impromptu meeting......Page 220 Scheduling a Teams meeting......Page 221 Chapter 16 Choosing the Right Collaboration Tool......Page 223 Exploring the New Era of Teamwork......Page 224 Collaboration questions to ask yourself......Page 225 Office 365 Groups......Page 226 SharePoint......Page 227 Picking your tool set......Page 228 Part 6 Preparing to Move......Page 229 Chapter 17 Meeting Office 365 Requirements......Page 231 Cloud Attraction......Page 232 Looking at the Pros and Cons of the Cloud......Page 233 Software requirements......Page 235 Internet access requirements......Page 236 Microsoft Teams requirements......Page 237 Chapter 18 Planning for Your Office 365 Implementation......Page 239 Choosing an Office 365 Plan......Page 240 Laying the Groundwork......Page 243 Planning phase......Page 244 Preparing phase......Page 248 Office 365 Online Documentation......Page 250 Choosing a Partner......Page 251 Chapter 19 Implementing Office 365......Page 253 Getting Started with Office 365 For Home Plans......Page 254 Getting Started with Office 365 For Business Plans......Page 255 Training......Page 256 Support......Page 257 Activating licensing......Page 258 Migrating mailbox data (Exchange)......Page 259 Migrating portal content and functionality (SharePoint)......Page 261 Configuring mobile phones......Page 263 Going Over Office 365 Management......Page 265 Managing Exchange......Page 269 Managing recipients......Page 270 More Exchange management......Page 272 Managing Teams and Skype for Business......Page 273 Managing legacy Skype for Business......Page 274 Managing SharePoint......Page 275 User profiles......Page 276 SharePoint Term Store......Page 277 Managing apps......Page 278 Part 7 The Part of Tens......Page 279 Chapter 21 Ten Signs It’s Time for You to Move to Office 365......Page 281 You Are the IT Department......Page 282 You Love Paying Only for What You Use......Page 283 You Don’t Say “No” to Opportunities......Page 284 You Freaked Out Over a Lost Phone......Page 285 You Don’t Want to Be the Next Hacking Victim......Page 286 Chapter 22 Ten Office 365 Value Propositions......Page 287 Reduced Infrastructure......Page 288 Reduced Complexity......Page 289 Anywhere Access......Page 290 Integrated Software......Page 291 Mobile Access to Enterprise Data......Page 292 Enter the Self-Service Software Revolution......Page 293 Chapter 23 Ten Tips for Increasing Productivity with Office 365......Page 295 Self-Serve from the Service Health Dashboard......Page 296 Act Like the IT Guy......Page 297 Use the Scheduling Assistant......Page 298 Share Your Calendar......Page 299 Kill the Email Tree with Teams......Page 300 Accessibility Features Make Everyone Productive......Page 301 Send Info to OneNote — Fast......Page 302 Automatically Add Subtitles to Your Videos at Work......Page 303 Glossary......Page 305 Index......Page 309