Microsoft Outlook 2007: A Professional Approach

Description

The Professional Approach Series is designed for students unfamiliar with the Microsoft Office Suite, or even students who are nervous about trying to learn computer skills. It is ideal for students who are new to the world of computers, yet in-depth enough to teach and challenge more savvy users. Each lesson contains up to 25 skill-applications and 5 end-of-unit skill-applications that take students from simple to complex situations. The Office 2007 texts complete instruction in all skill sets and activities for the appropriate MCAS Exams. Title Contents Unit 1 Outlook Basics 1 INTRODUCTION TO OUTLOOK AND E-MAIL Starting Outlook and Identifying Parts of the Outlook Window Exercise 1-1: Start Outlook Exercise 1-2: Navigate in Outlook by Using the Navigation Pane Creating, Sending, and Replying to an E-mail Message Exercise 1-3: Send an E-mail Message Exercise 1-4: Resend an E-mail Message Exercise 1-5: Respond to an E-mail Message Managing E-mail Message Attachments Exercise 1-6: Attach a File to an E-mail Message Exercise 1-7: Preview and Open an Attachment Exercise 1-8: Save an Attachment Viewing and Printing E-mail Messages Exercise 1-9: Control the Reading Pane Exercise 1-10: Use AutoPreview Exercise 1-11: Sort E-mail Messages Exercise 1-12: Print E-mail Messages and Close Outlook Lesson 1 Summary Concepts Review True/False Questions Short Answer Questions Critical Thinking Skills Review Exercise 1-13 Exercise 1-14 Exercise 1-15 Exercise 1-16 Lesson Applications Exercise 1-17 Exercise 1-18 Exercise 1-19 Exercise 1-20 On Your Own Exercise 1-21 Exercise 1-22 Exercise 1-23 2 CONTACT MANAGEMENT Creating and Modifying Contacts Exercise 2-1: Create a New Contact Exercise 2-2: Save a Contact and Create a New Contact from the Same Company Exercise 2-3: Create a Contact from a Message Header Exercise 2-4: Modify an Existing Contact Editing and Using Electronic Business Cards Exercise 2-5: Edit a Business Card Exercise 2-6: Send a Business Card Exercise 2-7: Add a Contact from a Business Card or Contact Record Exercise 2-8: Send a Full Contact Creating and Modifying Distribution Lists Exercise 2-9: Create and Modify a Distribution List Creating a Secondary Address Book Exercise 2-10: Export Contacts as an Excel File Exercise 2-11: Create a New Folder to Use as a Personal Contacts Address Book Exercise 2-12: Move and Copy Contacts Between Folders Exercise 2-13: Import Contacts from an Excel File Viewing and Printing Contacts Exercise 2-14: View Contacts Exercise 2-15: Print Contacts Exercise 2-16: Delete an Address Book Lesson 2 Summary Concepts Review True/False Questions Short Answer Questions Critical Thinking Skills Review Exercise 2-17 Exercise 2-18 Exercise 2-19 Exercise 2-20 Lesson Applications Exercise 2-21 Exercise 2-22 Exercise 2-23 Exercise 2-24 On Your Own Exercise 2-25 Exercise 2-26 Exercise 2-27 UNIT 1 APPLICATIONS Unit Application 1-1 Unit Application 1-2 Unit Application 1-3 Unit Application 1-4 Unit 2 Managing Your Schedule and Tasks 3 MANAGING SCHEDULING Navigating Within the Calendar Exercise 3-1: Navigate Within the Calendar Creating Appointments, Meetings, and Events Exercise 3-2: Create a One-Time Appointment, Meeting, or Event Exercise 3-3: Create a Recurring Appointment, Meeting, or Event Exercise 3-4: Create an Appointment, Meeting, or Event from an E-mail Message Exercise 3-5: Create an Appointment, Meeting, or Event from a Task Exercise 3-6: Mark an Appointment, Meeting, or Event as Private Sending Meeting Requests Exercise 3-7: Plan a Meeting and Invite Mandatory Attendees to the Meeting Exercise 3-8: Invite Optional Attendees to Meetings Exercise 3-9: Determine When Attendees Are Available to Meet Using Group Schedules Exercise 3-10: Track Responses to Meeting Requests Exercise 3-11: Schedule Attendees and Meeting Resources from Your Address Book Updating, Canceling, and Responding to Meeting Requests Exercise 3-12: Change a Meeting Time Exercise 3-13: Change a Meeting Time and Send an Update to All Attendees Exercise 3-14: Respond to an Invitation Exercise 3-15: Propose a New Meeting Time Exercise 3-16: Modify One Instance of a Recurring Meeting Exercise 3-17: Add a Meeting Attendee and Send an Update Only to New Attendees Exercise 3-18: Cancel a Meeting and Notify Attendees Customizing Calendar Settings Exercise 3-19: Define Your Work Week Exercise 3-20: Setting Time Zones Exercise 3-21: Add Predefined Holidays to the Calendar Sharing Your Calendar with Others Exercise 3-22: Configure Free/Busy Privacy Settings Exercise 3-23: Share Your Calendar with Other Office Outlook 2007 Users on Your Network Exercise 3-24: Send Your Calendar Information in an E-mail Message Exercise 3-25: Publish Your Calendar Information to Office Online Viewing Other Calendars Exercise 3-26: View a Calendar Shared by Another Office Outlook 2007 User on Your Network Exercise 3-27: Subscribe to an Internet Calendar Exercise 3-28: View Multiple Calendars in Overlay Mode Exercise 3-29: Print Your Calendar Lesson 3 Summary Concepts Review True/False Questions Short Answer Questions Critical Thinking Skills Review Exercise 3-30 Exercise 3-31 Lesson Applications Exercise 3-32 Exercise 3-33 Exercise 3-34 On Your Own Exercise 3-35 Exercise 3-36 Exercise 3-37 4 TASK MANAGEMENT Creating and Modifying Tasks and Marking Tasks as Complete Exercise 4-1: Create a New Task Exercise 4-2: Create Recurring Tasks Exercise 4-3: Create a Task from a Message Exercise 4-4: Modify Tasks Exercise 4-5: Mark Tasks as Private Exercise 4-6: Complete Tasks Working with Assigned Tasks Exercise 4-7: Assign Tasks to Others Exercise 4-8: Accept and Decline Tasks Exercise 4-9: Send Status Reports on Assigned Tasks Locating Tasks Exercise 4-10: Search for Tasks Lesson 4 Summary Concepts Review True/False Questions Short Answer Questions Critical Thinking Skills Review Exercise 4-11 Lesson Applications Exercise 4-12 Exercise 4-13 Exercise 4-14 Exercise 4-15 On Your Own Exercise 4-16 Exercise 4-17 Exercise 4-18 UNIT 2 APPLICATIONS Unit Application 2-1 Unit Application 2-2 Unit Application 2-3 Unit 3 Advanced Topics 5 MANAGING E-MAIL EFFICIENTLY Configuring E-mail Settings Creating and Managing Your Signature and Automated Settings Exercise 5-1: Create and Modify a Personal Signature Exercise 5-2: Edit a Signature Exercise 5-3: Add a Signature to a Single E-mail Message Exercise 5-4: Discontinue or Delete a Signature Exercise 5-5: Use an Electronic Business Card as an Automatic Signature in Messages Exercise 5-6: Create an Internal Out of Office Message Exercise 5-7: Create an External Out of Office Message Configuring E-mail Message Sensitivity and Importance Settings Exercise 5-8: Set Message Sensitivity Level Configuring E-mail Message Security Settings Exercise 5-9: Digitally Sign a Message Exercise 5-10: Restrict Permissions to a Message Exercise 5-11: Encrypt a Message Configuring E-mail Message Delivery Options Exercise 5-12: Add a Flag for Follow-Up Exercise 5-13: Delay Delivery of a Message Exercise 5-14: Request Read and Delivery Receipts Exercise 5-15: Create E-mail Polls Using Standard Buttons Exercise 5-16: Create E-mail Polls Using Custom Buttons Exercise 5-17: Request Replies to Be Sent to Another E-mail Address Organizing Mail Folders Exercise 5-18: Create and Move Mail Folders Exercise 5-19: Move Mail Between Folders Exercise 5-20: Specify Where a Copy of a Sent Message Is Saved Exercise 5-21: Empty the Deleted Mail Folders Exercise 5-22: Manage Junk E-mail Messages Creating, Modifying, and Removing Rules to Manage E-mail Messages Exercise 5-23: Create a Rule to Move E-mail Messages Exercise 5-24: Create a Rule to Delete All E-mail from a Sender Exercise 5-25: Create a Rule to Categorize E-mail Exercise 5-26: Create a Rule to Forward E-mail Exercise 5-27: Turn Off Rules Exercise 5-28: Delete Rules Locating Office Outlook 2007 Items by the Search Feature Exercise 5-29: Search All E-mail Folders in a Single Search Exercise 5-30: Locate All Items Related to a Specific Person Exercise 5-31: Create a Custom Search Folder Customizing Your Outlook Experience Exercise 5-32: Work with the To-Do Bar Exercise 5-33: Select the Default Format for Messages Exercise 5-34: Configure RPC over HTTP Lesson 5 Summary Concepts Review True/False Questions Short Answer Questions Critical Thinking Skills Review Exercise 5-35 Exercise 5-36 Lesson Applications Exercise 5-37 Exercise 5-38 Exercise 5-39 Exercise 5-40 On Your Own Exercise 5-41 Exercise 5-42 Exercise 5-43 6 CATEGORIZING AND MANAGING OUTLOOK DATA FILES Working with Categories Exercise 6-1: Create Custom Color Categories and Assign Categories to E-mail and Appointments Exercise 6-2: Assign Categories to Meetings, Contacts, and Tasks Exercise 6-3: Sort Items by Color Category Creating and Managing Outlook Data Files Exercise 6-4: Create a Data File Exercise 6-5: Add an Outlook Data File to a Mail Profile Exercise 6-6: Remove an Outlook Data File from a Mail Profile Exercise 6-7: Change Data File Settings Lesson 6 Summary Concepts Review True/False Questions Short Answer Questions Critical Thinking Skills Review Exercise 6-8 Exercise 6-9 Lesson Applications Exercise 6-10 Exercise 6-11 Exercise 6-12 Exercise 6-13 On Your Own Exercise 6-14 Exercise 6-15 Exercise 6-16 UNIT 3 APPLICATIONS Unit application 3-1 unit application 3-2 unit application 3-3 Unit Application 3-4 APPENDIX GLOSSARY INDEX